Job Summary
The Administrative Associate will support the operations by handling various administrative tasks. This role requires good communication skills, attention to detail, the ability to multitask, and the ability to work as an independent contributor. The ideal candidate is organized, detail-oriented, and possesses excellent communication and interpersonal skills.

Duties and Responsibilities
Creating accurate and detailed quotations using company templates and software.
Organizing, filing, and monitoring quotation documents and contracts, both physical and electronic.
Handling related paperwork and documentation.
Maintaining accurate records of spare parts inventory levels.
Preparing documentation of sales and technical activities and transactions.
Creating and formatting sales documents (e.g., proposals, presentations, contracts).
Ensuring accuracy of Client Purchase Order details, including vendor information, item descriptions, quantities, and pricing.
Issuing of Client Sales Order as a substitute for Client Purchase Order.
Conducting visual inspections of machines to ensure they are in good condition.
Receiving and reviewing cash advance requests for completeness and accuracy.
Organizing and maintaining physical files under established filing systems.
Picking up and delivering mail, packages, and documents.
Handling marketing activities, company social media accounts, and events.
Performing other administrative duties as assigned.