About the Role

We’re hiring for a highly organized and detail-oriented Admin & Finance Specialist. This position plays a key role in managing financial transactions, payroll processing, and back-office operations.

Key Responsibilities:

Bookkeeping & Financial Support

•  Manage and reconcile financial transactions using QuickBooks Online.
•  Upload, review, and map invoices through restaurant platforms such as Toast or xtraCHEF.
•  Reconcile vendor accounts and resolve discrepancies.
•  Maintain organized product catalogs, recipe lists, and invoice records.
•  Record daily and weekly sales journals; assist with monthly summaries and P&L reports.
•  Reconcile and log bank transactions; alert managers of any missing or rejected invoices.

Payroll & HR Support

•  Review and validate employee timesheets for payroll processing.
•  Support onboarding, record management, and employee updates.
•  Process compensation adjustments, insurance updates, and other HR-related tasks.

General Admin Support

•  Maintain organized digital filing systems, checklists, and documentation.
•  Provide assistance to marketing and operations as needed.
•  Ensure smooth coordination of back-office processes and reports.

Qualifications:

•  2+ years of experience in bookkeeping, accounting, or administrative roles
•  Proficient in QuickBooks Online and Google Workspace (Sheets, Docs, Drive)
•  Strong attention to detail and accuracy in handling financial data
•  Excellent communication and organizational skills
•  Reliable, proactive, and able to work independently
•  Experience in the restaurant or food service industry is a plus