Duties and Responsibilities of an Administrative Staff

1. Office Management and Coordination

• Maintain organized filing systems for documents and records (physical and digital).
• Coordinate with other departments for administrative and operational needs.

2. Clerical and Administrative Support

• Handle phone calls, emails, and correspondence in a professional manner.
• Prepare and encode reports, letters, and other business documents.
• Assist in scheduling meetings, appointments, and company activities.
• Receive, log, and distribute incoming and outgoing documents.

3. Recordkeeping and Data Management

• Update databases and tracking systems regularly.
• Ensure confidentiality and security of sensitive information.

4. Financial and Logistic Assistance

• Prepare petty cash vouchers and assist in basic bookkeeping tasks.
• Assist in processing reimbursements and budget requests.

5. Support to Management and Staff

• Provide administrative assistance to management and department heads.
• Help facilitate smooth daily operations within the organization.
• Perform other tasks that may be assigned from time to time.