Key Responsibilities:

• Manage and coordinate active calendars for up to six high-level executives simultaneously.
• Schedule, confirm, and decline meetings, ensuring rooms are booked and attendees are added to calendar invites.
• Monitor meeting attendance daily, ensuring required priorities are addressed.
• Provide context and relevant materials for meetings when applicable.
• Conduct regular calendar audits and optimize scheduling to enhance productivity.
• Offer consultation and recommendations on effective calendar execution.
• Build and maintain strong relationships with executives to better understand and meet their administrative needs.
• Collaborate with other Administrative Business Coordinators (ABCs), Administrative Business Partners (ABPs), and cross-functional partners to schedule complex meetings.
• Coordinate domestic and international travel arrangements.
• Prepare and submit expense reports via Concur.

Qualifications:

• 2-4 years of experience in administrative roles supporting multiple executives.
• Bachelor's degree or equivalent experience.
• Exceptional interpersonal, customer service, and communication skills.
• Proven ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Proficiency in Google Workspace (Gmail, Google Calendar, Google Drive, etc.).
• Strong organizational skills and keen attention to detail.

Work Schedule: Night Shift

Work Setup: Hybrid Ayala Ave Makati City

Please refer to job description.