Executive Assistant

Remote Raven

₱45-55K[Monthly]
Remote1-3 Yrs ExpBachelorFull-time
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Remote Details

Open CountryWorldwide

Language RequirementsEnglish

Job Description

We are looking for a tech-savvy and detail-oriented Virtual Assistant to support our construction business with both administrative and project-related tasks. The ideal candidate will not only handle traditional support functions like invoicing, scheduling, and documentation, but also help us simplify workflows by leveraging technology, templates, and AI-driven solutions.

This role requires someone who is resourceful, organized, and eager to streamline operations in a fast-paced project environment.


Key Responsibilities

  • Template Development: Create and maintain standardized templates for proposals, project reports, meeting agendas, and construction documentation.
  • Proposal Preparation: Assist in drafting, formatting, and refining client proposals in coordination with project managers.
  • Invoicing & Financial Support: Prepare invoices, track payments, and assist with basic financial recordkeeping.
  • Social Media Management: Create and schedule posts showcasing projects, company updates, and industry insights.
  • Project Administration: Manage RFI logs, submittal tracking, vendor communications, and file organization.
  • Task & Schedule Management: Maintain project timelines, daily task lists, and ensure follow-up on outstanding items.
  • Organizational Support: Maintain digital project folders, update trackers, and support smooth workflow across multiple active projects.
  • Technology & Workflow Optimization: Leverage AI and digital tools to streamline processes, build smarter systems, and simplify daily workflows.


Qualifications

  • Proven experience as a Virtual Assistant, Administrative Coordinator, or Project Administrator (construction industry experience preferred).
  • Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
  • Familiarity with construction project management tools such as Procore or Bluebeam (a plus).
  • Highly tech-savvy, with the ability to adopt and optimize new tools quickly.
  • Excellent organizational, communication, and problem-solving skills.
  • Strong attention to detail and ability to manage multiple projects simultaneously.


  • This is a 100% Remote Work
  • Up to $6/hr
  • Full time
  • US time Zone
Program ManagementTeam BuildingProblem Solving SkillsAnalytical SkillsStrong Work EthicExcellent Communication SkillsOperations ManagementMultitaskingAgile Project Management
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Charlotte Pestano

OwnerRemote Raven

Active within three days

Posted on 07 October 2025

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