We are looking for a tech-savvy and detail-oriented Virtual Assistant to support our construction business with both administrative and project-related tasks. The ideal candidate will not only handle traditional support functions like invoicing, scheduling, and documentation, but also help us simplify workflows by leveraging technology, templates, and AI-driven solutions.
This role requires someone who is resourceful, organized, and eager to streamline operations in a fast-paced project environment.
Key Responsibilities
- Template Development: Create and maintain standardized templates for proposals, project reports, meeting agendas, and construction documentation.
- Proposal Preparation: Assist in drafting, formatting, and refining client proposals in coordination with project managers.
- Invoicing & Financial Support: Prepare invoices, track payments, and assist with basic financial recordkeeping.
- Social Media Management: Create and schedule posts showcasing projects, company updates, and industry insights.
- Project Administration: Manage RFI logs, submittal tracking, vendor communications, and file organization.
- Task & Schedule Management: Maintain project timelines, daily task lists, and ensure follow-up on outstanding items.
- Organizational Support: Maintain digital project folders, update trackers, and support smooth workflow across multiple active projects.
- Technology & Workflow Optimization: Leverage AI and digital tools to streamline processes, build smarter systems, and simplify daily workflows.
Qualifications
- Proven experience as a Virtual Assistant, Administrative Coordinator, or Project Administrator (construction industry experience preferred).
- Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and/or Google Workspace.
- Familiarity with construction project management tools such as Procore or Bluebeam (a plus).
- Highly tech-savvy, with the ability to adopt and optimize new tools quickly.
- Excellent organizational, communication, and problem-solving skills.
- Strong attention to detail and ability to manage multiple projects simultaneously.
- This is a 100% Remote Work
- Up to $6/hr
- Full time
- US time Zone