The Admin & Logistics Officer provides general support to the Admin and Finance Department in day-today administrative and logistics activities. The role is primarily responsible for assisting in the safekeeping and tracking of company assets and supplies, handling deliveries and pick-ups, and ensuring that documents and materials are properly organized and turned over. This position also supports simple purchasing coordination, documentation, and other administrative tasks assigned by the department. This is a staff-level role ideal for a detail-oriented, dependable, and trainable individual who can handle both office and field assignments.

Key Responsibilities

Administrative Support

• Assist in filing, organizing, and maintaining company records and documents.

• Handle photocopying, scanning, and encoding of documents as needed.

• Support the submission and collection of accreditation requirements from clients and suppliers.

• Help monitor and replenish office and pantry supplies.

• Assist in preparing simple reports or trackers related to deliveries, supplies, and assets.

Logistics & Fieldwork

• Handle delivery and pick-up of invoices, collections, and other documents from clients and suppliers.

• Support basic coordination with couriers, suppliers, and service providers for logistics requirements.

• Assist in monitoring stock or supplies kept in storage, ensuring they are properly labeled and organized.

• Provide assistance during office transfers, deliveries, or setup of materials for events or installations.

Asset & Inventory Support

• Help maintain a simple log of company assets and supplies.

• Assist in tagging and tracking of issued company assets and ensure proper documentation.

• Conduct basic physical inventory checks with guidance from the Admin & Finance team.

Coordination & Other Support

• Provide assistance to other departments (e.g., Sales, Projects, Technical) for coordination of deliveries or document turn-overs.

• Perform other administrative or logistical support tasks as may be assigned by the Admin & Finance Supervisor.

Requirements

• Bachelor’s degree or vocational course in Business Administration, Office Management, Logistics, or any related field.

• Preferably with 1–2 years of work experience in administrative, warehouse or logistics support

• Basic knowledge of MS Office (Word, Excel, Outlook).

• Organized, reliable, and willing to learn.

• Can perform fieldwork tasks when required.

• With good communication and coordination skills.

Reports To: Admin & Finance Assistant Supervisor

Department: Admin & Finance Work

Location: Office-based with occasional fieldwork