WSP, a world leading management and consultancy firm, connects you to a vast array of opportunities. We are a collaborative team of experts that thrives on challenge and unconventional thinking. At WSP we make extraordinary efforts to attract, develop, engage and retain the best professionals in our fields of expertise because this is what makes us great.

Key accountabilities (including, but not limited to):

Workplace Strategy

• In conjunction with the gCRC Workplace Leadership Team, implement the strategic plan for the delivery of business focussed Workplace services.
• Develop and implement workplace standards, processes, and methodologies.
• Own Workplace deliverables, drive efficiency and effectiveness in delivery processes.
• Assist the Regional Director -Manila, with the analysis and development required to build business cases for the delivery of workplace requirements
• Collaborate with key stakeholders in managing business growth.
• Presenting and creating reports for future requirements.
• Provide support to various stakeholders and teams.
• Foster a culture of collaboration, innovation, and continuous improvement within the workplace teams, gCRC workplace teams
• Stay current with industry trends, best practices, and technologies related to workplace management.

Premises Management

• Build and maintain good relationships with internal stakeholders / landlord teams.
• Ensure effective and best use of space within workplace to meet business requirements.
• Control activities like space utilization, desk occupancy
• Manage premises maintenance and repairs activities, modification projects, with coordination of contractors.
• Manage all reactive and preventative maintenance in premises

Security

• Manage security processes, in line with local and Global physical security policy including electronic access systems and alarms, signing in/out, site safety inductions and issuing access passes/codes.
• Liaise with building managers / landlords on all matters regarding after-hours access and issues.
• Manage service and maintenance contractor access.

ESG

• Manage data collation aligned with global ESG strategic requirements, produce accurate global annual reporting
• Manage and track workplace carbon emissions on periodic basis.
• Optimizing power consumptions, reducing water usage and minimising waste generation

HSE

• Managing the upkeep of equipment and supplies to meet health and safety standards.
• Respond to and rectify all iSMS issues pertaining to premises, equipment, and furniture.
• Schedule & manage emergency evacuation exercises, where appropriate.
• Regularly review HSE signage, including evacuation diagrams, and other relevant guides and posters.
• Procure any ergonomic equipment and material handling equipment after consultation with HSE team
• Manage maintenance of all fire extinguishers and first aid kits, plus annual test, and tag requirements.
• Monthly facility walkthrough to ensure workplace is maintained as per HSE requirements

Procurement

• Adherence to the procurement process as per local and global DOA
• Issuance of annual contract related with office working
• Procurement of workplace requirements as per approvals
• Purchase of office supplies, such as stationery, janitorial stock, office equipment and other consumables
• Vendor evaluations and supplier ratings

Management Reporting

• Plan, monitor and track Capex and Opex budgets
• Tack and monitor all variable operating expenses such as utilities, repairs & maintenance etc.
• Management dashboard reflecting workplace performance

People Management

• Build and develop relationships with Business Groups Leaders in relevant specialisations and locations
• Support the effective functioning of the wider Workplace team
• Has responsibility to influence and coordinate Manila Workplace leadership team along with gCRC workplace teams
• Excellent organizational and leadership skills
• Ability to work in a team environment.
• Possess the ability to work to tight deadlines and in changing environments.
• Experience to review the work completed by team members and ability to work in a team environment.

Key role experiences, skills and qualifications*:

• Qualifications relevant to the position (or relevant experience).
• Effective project management, critical thinking, analysis and report writing skills
• Display initiative and professionalism by challenging your skills and abilities to ensure your development is kept abreast of changing business needs.
• Experience in managing staff including their development, training and ongoing supervision.
• Demonstrates flexibility and the ability to adjust to multiple demands or shifting priorities.
• Anticipates issues; generates new ideas, participates in team discussions and confidently actions new or modified approaches to the role. Always seeks to add value.
• Proactively participates and assists others in team situations. Utilises excellent oral and written communications skills.
• Demonstrates a sense of urgency towards the performance outcomes of the role and appreciates the critical function the position plays within the group.
• Exercises sound judgement and utilises management skills to achieve positive outcomes and work with minimal supervision and direction.
• Liaise and collaborate with other gCRC Workplace teams to ensure consistency of service delivery globally.
• Prioritises workloads to effectively perform all duties in a timely and efficient manner.
• Consistently demonstrates a “can-do / customer service” attitude. Offers a positive solution-oriented approach to business requests.
• Strives to ensure a high level of client service in all dealings with clients, both personally and from the facilities team.
• Ability to balance quality, excellence and timely delivery in all aspects of work.

Key personal attributes:

• Open to receiving and providing constructive feedback.
• Champions and influences innovation. Role models continual professional development.
• Drives the balance of quality and technical excellence with delivery to timelines and budget.
• Prioritises building the capability of others via mentoring/coaching and on-the-job learning opportunities.
• Is self- aware, promotes professional image and is emotionally intelligent. Is proactive, approachable and adaptable.
• Demonstrates flexibility and the ability to adjust to multiple demands or shifting priorities.
• Comprehensive knowledge of WSP's organisational capability, knowledge of systems, procedures and practices.

Qualifications

Minimum: Bachelor’s degree in business administration, engineering or equivalent with relevant Professional qualification (e.g. CFM) Will be an advantage.

What you'll love about us:

At WSP, we provide a diverse and inclusive work environment and offer many personal and professional development opportunities that are aimed to help you deliver your best self to the role whilst managing your personal life in balance. We have been recognised for the second consecutive year as a Great Place to Work® with year-on-year increases in employee engagement.

Express your interest by clicking on the Apply Now button.

Please refer to job description.