Finance and Admin Officer - 3 YRS EXPERIENCE / 30K / MAKATI

Dempsey Resource Management Inc.

£332-399[Monthly]
On-site - Makati3-5 Yrs ExpBachelorFull-time
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Job Description

Description

 Finance and Expense Management

  • Prepare, record, and summarize all business expenses (utilities, supplies, payroll support, etc.)
  • Maintain and update the expense tracker with accurate categorization (e.g., Personnel, Admin, Operations)
  • Process disbursements and reimbursements with supporting documents
  • Monitor accounts payable and receivable, and maintain records of staff advances and liquidations
  • Prepare and submit weekly and monthly expense reports to the Finance Manager


 Recording of Expenses

  • Ensure all expenses are encoded daily in the official tracker (Excel or Google Sheets)
  • Include complete details: date, payee, amount, category, payment method, VAT, and status (Paid/Unpaid)
  • Attach scanned or photographed receipts and ensure traceability of every transaction
  • Flag discrepancies, duplicates, or incomplete documents for review


 Petty Cash Management

  • Issue and monitor petty cash vouchers for small or urgent expenses
  • Record all petty cash disbursements in the petty cash logbook and tracker
  • Ensure that each voucher has a complete set of receipts and is approved before reimbursement
  • Prepare replenishment reports and reconcile petty cash weekly with actual cash on hand


 Administrative Support

  • Handle procurement of supplies and maintain updated inventory logs
  • File and organize financial and administrative documents (POs, ORs, billing statements, permits, contracts)
  • Assist in permit renewals, insurance filings, and compliance documentation
  • Coordinate with vendors and suppliers for payment processing and follow-ups


 Compliance and Coordination

  • Support government filings and contributions (SSS, Pag-IBIG, PhilHealth)
  • Ensure audit-ready documentation and participate in internal audit preparations
  • Liaise with external accountants, service providers, and auditors when needed


Reports To: Finance and Admin Manager

Work Location: On-Site – Makati / Manila

Work Schedule: Sunday to Friday, 9:00 AM – 9:00 PM

Employment Type: Full-Time

Requirements

  • Bachelor’s degree in Accountancy, Financial Management, or Business Administration
  • Minimum 3 years of experience in a finance and admin support role
  • Strong knowledge of PH statutory contributions and basic accounting
  • Proficient in Google Sheets / Excel; familiarity with Xero or QuickBooks is an advantage
  • Organized, detail-oriented, and comfortable with extended hours when needed
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Aisa Refugia

Dempsey Resource Management Inc.

High response rate

Working Location

Plaza Dr. Plaza Dr, Makati, Metro Manila, Philippines

Posted on 30 April 2025

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