• Process Ownership: Own and manage the end-to-end procurement and payment process for Malaysia Foods, ensuring all payments are timely and compliant with company policies and control standards.
• Purchase Order Management: Collaborate with the Capability Center team (GBS) to ensure the accurate creation and management of purchase orders based on approved requisitions, ensuring proper details (quantity, price, delivery terms).
• Payment Processing: Partner with IBM to ensure timely payment to vendors in line with agreed terms and payment schedules.
• Vendor Management:
• Communicate with vendors to manage expectations on payment, resolve discrepancies in invoices, and ensure accurate documentation (e.g. proof of execution).
• Monitor status of invoices and escalate any issues to Commercial Lead to unlock the process
• Accrual Management:
• Lead cross-functional teams in the preparation of year-end accruals and ensure accurate accrual tracking.
• Compliance Management: Ensure all procurement transactions adhere to internal controls, company policies, and relevant regulations.
• Stakeholder Collaboration: Work closely with Commercial, Finance, GBS, IBM, Marketing, and other internal teams to streamline processes and ensure effective execution across the P2P cycle.
  
  

• Support the commercial team in ensuring timely collections from distributors.
• Reconcile discrepancies related to invoicing, payments, and account balances with project owners.
• Track and analyze AR balances to identify trends, issues, and improvement opportunities.
  
  

• Create detailed analytics reports on key customer sales, utilizing Capability Center resources to provide insights that inform business decisions.
• Monitor sales performance across regions and customer segments.
  
  

• Lead and manage the quarterly GCS process for the PH Foods team.
• Coordinate with the Commercial team to collect evidence and audit samples for quarterly submission to the BU Controls team.
• Amend and improve processes based on findings from the GCS audit to ensure ongoing compliance.
  
  

• Bachelor’s degree in a relevant field (e.g., Business Administration, Finance, Office Administration, etc.).
• At least 5 years of experience in sales operations, accounts receivable, or sales administration, preferably within the FMCG or a related industry.
• Proficiency in SAP and Microsoft Excel is required; experience with other data analytics/dashboard tools (e.g. PowerBI) is a plus.
• Strong project management and stakeholder management skills, with experience in collaborating with offshore teams, and ability to work cross-functionally.
• Excellent written and verbal business communication skills, with the ability to influence and guide leaders/partners/vendors in his/her area of expertise.
• Solid understanding of procurement processes and internal controls

Please refer to job description.