JOB DUTIES:

Systematic Filing

·  Ensure safe and secure storage of all paper-based and electronic files of the company

·  Compile and store records of business transactions, partnerships and other activities that may occur

·  Ensures the confidentiality of important documents

Furnitures, Fixtures and Equipment/ Office Supplies

·  Purchase supplies and equipment as authorized by management

·  Evaluate new equipment needed

·  Implement cost reductions for office expenses

Business Requirements

·  Produce and complete documents needed for the lawyers, partnership requirements, etc. as needed

·  Arrange documents required for renewal of annual business permits and other statutory requirements

Disbursements

·   Liquidates petty cash and ensure appropriate record keeping

·   Process online banking transaction for vendors/ merchants

·   Issue and process checks as well as the vouchers to disburse funds

·   Processing receipts, sales invoices and payments

 Reconciliation of Accounting Records

·   Process and reconcile billings, cash receipts and vendor statements

·   Balance and reconcile daily financial transactions and accounts

·   Conduct a weekly reconciliation of every bank account

Bookkeeping

·  Records financial transaction and balancing entries in accounting books/spreadsheet

·  Preparing weekly accounting report for China (HQ)

·  Assemble information for external auditors for the annual audit

·  Designs, prepares, and maintains spreadsheets using basic mathematical calculations

·  Make bank deposits if necessary

·  Ensuring that accounts are accurately monitored and recorded

Please refer to job description.