The Accounting Officer is responsible for ensuring the accuracy and timeliness of accounting entries, tax compliance, payment processing, and coordination with internal and external stakeholders. They are also accountable for monitoring accounts payable, preparing reports, reconciling statements, and assisting in audits. The role requires strong attention to detail, organizational skills, and knowledge of financial systems and regulations.

·       Review and validate accounting entries, taxes, Request for Payments (RFPs), Cash Advance (CA) Forms, and Expense Report Forms (ERFs) in a timely manner.

·       File and pay tax returns to the Bureau of Internal Revenue (BIR) within the specified deadlines, including the transfer of Deferred Tax for VAT filing.

Clear BIR General Ledgers (GLs) such as Input, Output, Expanded, DST, and Final Tax.

·       Monitor the accurate and timely processing of Accounts Payable (AP) by outsourced providers, ensuring required attachments are complete.

·       Oversee payment processing by outsourced providers, based on turnaround processing time.

·       Maintain an updated master list of vendors and coordinate payment schedules and details with vendors and employees.

·       Scan and email deposit slips, check vouchers, and BIR Form 2307 to vendors.

Prepare and submit AP Aging Report and other AP reports as requested by the Division Head.

·       Prepare payment forecasts for review by FA (Finance and Accounting) Manager and Division Head.

·       Handle petty cash for the department.

·       Monitor unliquidated cash advances (CA) to ensure no long outstanding balances.

Assist in maintaining adequate working capital.

·       Support the external audit process, both annual audits and BIR audits, ensuring compliance and timely completion.

·       Perform monthly accruals for expenses and record them accurately and promptly.

·       Reconcile vendors' Statement of Accounts (SOA) billings/invoices in a timely manner.

·       Review, reconcile, and clear accounts in the SAP (Systems, Applications, and Products) financial system.

·       Coordinate with OTSI (Outsourced Transactional Service Inc.) for BIR Form 2307 requests and weekly bank reconciliations.

Set up and monitor recurring payments.

·       Ensure proper recording of transactions in SAP, specifically related to MNHPI (missing, not in-house, partial, or incorrect) cases.

·       Verify and attach complete OR/AR details to the CV (Check Voucher) for filing.

Ensure completeness of files for scanning by OTSI, including encoding the OR Number and box number.

·       Ensure on-time renewal of business permits, FTEB (Fair Trade Enforcement Bureau) registration, BOC (Bureau of Customs) accreditation, and submission of mandatory reports to government agencies.

Comply with ISO requirements and MSL (Master Safety List) Life Saving Rules.

Please refer to job description.